Camarilla Belgium national 2008
General information:
Date: Friday the 19th and Saturday the 20th of September 2008
Location:
Friday the 19th of September is the monthly Requiem Leuven game.
The address is:
De Kring
Jozef Pierrestraat 58
3010 Kessel-Lo (Leuven)
Saturday the 20th of September is the Conclave Requiem game, held at the Castle of Schoten.
The address is:
Kasteeldreef 61
2900 Schoten
Some pictures of the castle
Front:
Back:
Check-in:
19h on the 19th of September
14h on the 20th of September for those playing Lost
18h on the 20th of September for those playing Requiem
Time-in:
20h on the 19th of September
14u30h on the 20th of September for those playing Lost
18u30h on the 20th of September for those playing Requiem
Time-out:
Somewhere after midnight on the 19th of September
17h for the Lost game on the 20th of September
23h for the Requiem game on the 20th of September
Event dress code:
Requiem:
Wear what you want on the 19th, evening wear on the 20th.
While evening wear is expected on the 20th, we all full well understand if players don’t want to go out and buy the appropriate clothing, or bring it from abroad. So if you don’t own evening wear, or a nice dress or nice suit, then casual chic will work just as well. Just make it obvious you’ve done the effort ;)
Lost:
Again we don’t expect players to go buy an elaborate costume, or drag along a lot of kit from abroad. However, it is expected to at least wear something in the correct colour of your court because it makes it a lot easier for people as Lost is a pretty visual game. A t-shirt will suffice.
Price: € 2 for the Leuven Requiem game, and € 10 for the castle games (both are included in that price).
e.g. if you play the Leuven game and Lost, you pay € 12
If you play both Requiem games, you pay € 12
If you play all 3 games, you pay € 12
If you just play one or both conclave games, you pay € 10
If you just play Requiem Leuven, you pay € 2
Belgian members and Belgian players that aren’t members can make payment via wire transfer on the Camarilla Belgium account (001-2948763-39) with your name + national 2008 in the subject line. Payment must be made before September 15.
Foreign members can either pay via paypal (which is preferred) on hildekitten@gmail.com (paypal email) or pay the money in Euros in cash on the evening of the 19th of September. Someone from the national staff will sit in on check in at the Leuven game to deal with money for the castle games.
Contact:
National coordinator: Bert Van den Wyngaert: ncbelgium@gmail.com
ANC: Hilde Heyvaert: ravenloft_666@yahoo.com
It is always best to mail us both as that guarantees the fastest response.
Transportation:
Visitors have to find their own transportation (to Belgium if travelling from abroad) and the city of Leuven and/or to Schoten (which is very close to Antwerp).
Transport from both Brussels-Airport (Zaventem) and the Eurostar departure/arrivals station of Brussels-South is VERY easy by train. And Hilde (whose contact email is mentioned above) can be contacted if you require train hours to Leuven and/or Antwerp. So if you drop her a line, she’ll tell you what time to take a train and to where.
This service is only for trains within Belgium. You will be responsible to check for hours within your own country.
Transportation trips will be arranged between the venues and several cities. Belgian Camarilla players are to organise their own transport as they usual do when visiting games in another city. Foreign guests can just drop Hilde a line (or ask other Belgian players they know) if they need transport to a game venue.
e.g. U.K. player X has booked a hotel in Antwerp for Friday and Saturday night and needs a ride to the Leuven game and the castle of Schoten. Hilde will then put out an all call on the relevant lists to find people that can pick player X up and drop him back off after the games.
Please note that players might have to take trains and other forms of public transport at some point to cover some distances as Belgian players that drive generally have to deal with jobs etc as well and might not be available early on during the day.
For those that wonder how to reach a venue we advise using http://www.mappy.be ;)
The Camarilla Belgium does not organise or book any sort of transportation other than organising rides as described above. You will thus have to book your own flights/train tickets etc.
Staying in Leuven and/or Antwerp:
Hotel: Camarilla Belgium regrettably can NOT book hotels for foreign visitors. Neither venue has sleeping accommodation available. Therefore, visitors that wish to stay in a hotel will have to make their own arrangements.
We do have these handy links for you which should facilitate booking your stay:
http://www.booking.com/city/be/antwerpen.en.html?label=city-1953257_en;aid=304264
Crash space: there is a limited amount of crash space available. Please contact Hilde about that if you prefer to stay at a local player’s house as she’s keeping track of this.
Photography: it is of course allowed to take photos. Provided the game is NOT disturbed.
Make-up: people playing an NPC are allowed to use make-up provided by the Camarilla Belgium. People playing a PC are to bring their own make-up. If you require make-up for your character and you don’t have it, drop a line on the ooc list and ask if someone will bring it for you.
Other information: food and drink is available at both venues, but the menu is limited. Therefore we advise to have dinner beforehand.
A first aid kit is present at the game, and we have members that are qualified first aiders, should something go wrong.
Please fill in the registration form and send it to Hilde AND Bert before the 15th of September!
If you have any questions, please don’t hesitate to drop us a line.
Registration form
Please note that this information is confidential. No one bar the event coordinators and event STs will have access to it.
Event rules
Character sheets:
Players are obliged to bring their own character sheet in 3 fold (one copy to keep themselves, one copy for the Lead ST of the event and one copy to go on file).
Failure to do so will result in the player being exclused from all hard rp scenes (eg. Combat).
Drinking and substance abuse
Drinking is allowed at the games in moderation. Getting drunk is NOT be accepted.
Non-prescription drug is also NOT accepted.
If a member is caught drinking too much, or using illegal substances, they can be immediately removed from the game and disciplinary measures may follow.
Props
The Camarilla Belgium allows the use of weapon props.
The following weapons are allowed: latex LARP weapons, toy firearms that are obvious toys. Guns have to be conceiled at all times when not in use in the IC area. So don’t go brandishing larp swords and BB guns about in plain sight for all to see in ooc areas.
Whips are NOT allowed, NO exeptions!
If you do not have a weapon that is in accordance with these rules, then please bring a valid item card signed by your ST to the game. You must present the information on the item card with your in-check form for event ST approval. (Just to make sure that our STs are full well aware of who is bringing what ICly.)
No touching rule
The no touching rule is in effect, so no non-concentual physical contact that goes further than shaking hands please. If you’re not certain a member is ok with physical contact, ask them first.
We also ask players to be mindful of other’s personal space.
General rules
The CoC is in effect as are the Camarilla rules per the latest global addendum as is the Belgian Membership handbook.
Gamer etiquette
We can NOT stress this enough.
Be mindful of others.
Stay IC in IC rooms and if you want to go out of character then please go to the dedicated OOC area.
It’s the little things that matter and that make everything so much more enjoyable for others.
Player information:
Name:
Email:
Camarilla nr:
Domain:
Direct ST name + contact:
Direct coordinator name + contact:
Anything you feel the event coordinators should be aware of (e.g. medical condition, allergy to the smoke from a smoke machine, aversion to strobe lights, anything really). Please note that you are in no way obliged to disclose this information with us:
Character information:
For the Lost game:
Character name:
Seeming:
Kith:
Court:
Entitlement:
Information that you feel should be known (or would be helpful for the STs if they know this beforehand) by the ST team beforehand:
Items your character is bringing:
Character name:
Clan:
Bloodline:
Covenant:
Information that you feel should be known (or would be helpful for the STs if they know this beforehand) by the ST team beforehand:
Which nights are you playing Requiem?
1 Friday
1 Saturday
Are you playing Lost?
1 yes
1 no
For foreign visitors only: if you require transportation to the venue(s) from Leuven, please tick a box for the evenings you require a ride.
1 Friday
1 Saturday
1 I do not require transportation to the venue
For foreign visitors only: if you require transportation to the venue(s) from Antwerp, please tick a box for the evenings you require a ride.
1 Friday
1 Saturday
1 I do not require transportation to the venue
For Belgian players only: if you are willing to transport players to the venue, then please tick the days that you provide lifts.
1 Friday
1 Saturday
1 I can’t provide lifts
For foreign visitors only: Stay (please let us know the address of your hotel, or the name of the player you are crashing with, this facilitates organising lifts to the venues):
1 hotel
1 youth hostel
1 crash space
Payment (for foreign players only, as Belgian players all need to wire the money).
I will pay with:
1 paypal (paypal address is hildekitten@gmail.com, please mention your name, cam number + national 2008)
1 cash in euros on the evening of the 19th.
Please note that dates and scedual might be subject to change. Camarilla Belgium, nor it's officers can be held accountable if this happens.
We're not planning on any changes but you never know after all.
